Rental Equipment Coordinator- Heavy Civil Infrastructure

The role

The Rental Equipment Coordinator manages rented and owned equipment movement and costs. This includes sourcing, scheduling, and tracking rental equipment, alongside general accounting duties like billing and accounts payable.

What you will do

• Manage rental equipment project needs including sourcing, scheduling, tracking, and off-renting.
• Decide between using company-owned equipment or renting based on availability and cost.
• Get quotes, compare rates, and negotiate with rental vendors.
• Schedule deliveries, pickups, and equipment transfers between jobsites.
• Maintain an accurate log of all equipment on rent.
• Produce weekly project equipment listings and on-rent reports.
• Track meter readings, fuel usage, and equipment condition.
• Handle damage claims, breakdowns, and replacements with vendors.
• Code rental, equipment, trucking, fuel, and repair costs to correct jobs.
• Process equipment vendor invoices and reconcile vendor and fuel card statements.

Required qualifications

• High school diploma or equivalent.
• 2+ years of experience in equipment rental, construction logistics, dispatch, purchasing or construction accounts payable.
• Working knowledge of common construction equipment: excavators, loaders, lifts, telehandlers, compactors, generators and light towers.
• Working knowledge of accounts payable and job cost coding, with solid bookkeeping and math skills.
• Proficiency with Microsoft Excel and Outlook.
• Valid driver's license.
• Clean driving record.
• Ability to wear required PPE on site.
• Ability to walk uneven terrain and climb onto equipment to read meters.
• Ability to lift up to 50 lbs occasionally.

Nice to have

• College degree, or an associate's degree in accounting, business, construction management or supply chain.
• Experience with construction ERP, accounting or equipment-tracking software (for example Viewpoint Vista, HCSS, Sage 300 CRE or similar).
• Existing relationships with regional rental vendors.
• OSHA 10 certification.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401K Plan with a company match
• Life Insurance
• Disability Insurance
• Paid Time Off
• Paid Holidays

About the company

Fay, S&B USA Construction builds complex infrastructure across the Mid-Atlantic such as major bridges, tunnels, highways, and P3 programs.