Audience Booker - Private Roundtables (Contract)

The role

This person will lead audience curation, recruitment, and booking for a portfolio of invitation-only executive roundtables. They will assemble groups of senior executives aligned with editorial themes and partner objectives.

What you will do

• Develop targeted invitation lists for private executive roundtables.
• Identify and prioritize relevant senior executives and industry leaders.
• Work with internal stakeholders to ensure audience meets editorial and partner standards.
• Own the invitation and booking process from outreach to confirmed attendance.
• Draft and execute personalized invitations and follow-up communications.
• Track outreach, responses, confirmed attendees, and declines.
• Manage the recruitment pipeline to meet audience targets.
• Manage substitutions, cancellations, and last-minute changes.
• Serve as a key audience contact for editorial, events, and partner management teams.
• Prepare attendee lists, briefing documents, and participant information.

Required qualifications

• Demonstrated experience in senior-level audience recruitment, executive event booking, or high-touch invitation-only events.
• Strong research skills and sound judgment in identifying relevant executives and organizations.
• Excellent written communication and professional outreach skills.
• Ability to independently manage multiple booking pipelines and deadlines.
• Strong stakeholder management skills, including experience working across editorial, commercial, and events teams.
• Exceptional attention to detail and the ability to maintain tight operational processes.
• Comfort engaging with senior executives and their offices.

About the company

Semafor is a global news platform. It aims to enable world-class journalists to deliver reporting and insights with rigor and transparency.