Operations Assistant

The role

This person will provide professional support to the executive team and senior management in day-to-day operations. They will also handle office management, invoicing, project support, and event coordination.

What you will do

• Professional support for the executive team and senior management in day-to-day operations
• Appointment and calendar management
• Travel planning and organization, including travel expense reporting
• Managing correspondence and incoming mail
• Organizing and coordinating internal and external meetings
• Ensuring efficient office operations and organizational processes
• Coordinating service providers, contracts and administrative matters
• Managing documents, schedules and internal presentations
• Preparing offices and meeting rooms and welcoming visitors
• Preparing monthly invoices, including an initial plausibility check

Required qualifications

• Excellent written and spoken German (B2 minimum)
• Very good English (B1 minimum)
• Successfully completed commercial or administrative vocational training, for example as an office management assistant, office communications specialist or foreign-language correspondence specialist,
• Professional experience in an executive assistance, office management, hospitality or project environment
• Proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, Excel and Teams
• Strong organizational skills and a high sense of responsibility
• Independent, structured and solution-oriented approach to work
• Strong service orientation and a hands-on mentality
• Discretion, reliability and trustworthiness
• Excellent communication skills and a confident manner at all levels of the organization
• Ability to coordinate multiple topics simultaneously and set priorities
• Team spirit, initiative and a positive attitude

Nice to have

• Experience with SAP or Workday
• Experience in a consulting, professional services or international corporate environment

Benefits

• Close collaboration with the executive team and senior management
• A high degree of autonomy and scope to shape your role
• Varied responsibilities with insight into numerous areas of the business
• The opportunity to work in a dynamic, growth-oriented environment
• Training and development opportunities
• Modern work equipment and a digital working environment
• A collegial, appreciative and professional team environment
• The option to work from home on a regular basis

About the company

Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world. The firm is a rapidly growing elite team of bright minds and passionate problem-solvers.