Coordinator, Production Operations

The role

You will act as the connective tissue between production and support functions like Finance, Legal, HR, IT, and Procurement. You will own project budgets, payroll, vendor management, and physical studio operations in Irvine.

What you will do

• Own project budget tracking and reconcile AMEX, check, and invoice activity
• Flag budget variances to leadership
• Process expense reports, manage petty cash, and check authorization
• Process payroll end to end in Wrapbook
• Manage the full invoice lifecycle in Coupa
• Own vendor onboarding and offboarding
• Track contract approvals and signatures across active SOWs
• Maintain contract records in Agiloft and HR master spreadsheet
• Request and track production insurance certificates
• Own physical studio operations including supplies, inventory, and key fob access

Required qualifications

• 3 to 5 plus years in production operations, financial coordination, or a similar operations and finance role
• Hands on payroll processing experience in Wrapbook or equivalent
• Invoicing experience in Coupa or equivalent
• Fluency with contract tracking and vendor management workflows
• Comfort with financial data, reconciliation, and multi vendor coordination
• Organization and communication strong enough to run many priorities at once
• Experience setting up systems and workflows with AI technology

Nice to have

• Agiloft, Coupa, Showbiz budgeting, and Dropbox
• Cross functional experience with Finance, Legal, HR, IT, and Operations teams
• Prior time in a fast paced in house studio or creative production environment
• Familiarity with production insurance certificates and compliance documentation
• Built playbooks or operational training materials that people actually used

Benefits

• medical insurance
• dental insurance
• vision insurance
• flexible spending accounts
• health savings accounts (HSA) with company contribution
• 401(k) retirement plan with matching
• employee stock purchase program
• life insurance
• AD&D
• short-term disability insurance
• long-term disability insurance
• generous paid time off

About the company

SharkNinja is a global product design and technology company with a diversified portfolio of lifestyle solutions. Headquartered in Needham, Massachusetts, the company has more than 4,100 associates.