Administrative Assistant

The role

This person will support the Global Marketing & Digital Leadership team through executive support, meeting coordination, and operational tasks. They will manage complex calendars, travel, expenses, and office events.

What you will do

• Manage complex calendars for the Global Marketing & Digital Leadership team
• Act as gatekeeper and liaison for the leadership team
• Prepare, edit, and format documents, presentations, and correspondence
• Organize Marketing & Digital team meetings, offsites, and events
• Manage agendas, pre-reads, follow-ups, and action tracking
• Set up and prepare conference rooms for meetings and events
• Order and provide food and beverages for meetings and events
• Coordinate domestic and international travel itineraries and logistics
• Submit and track expense reports and manage invoices and purchase orders
• Manage orders for products and samples

Required qualifications

• 5+ years of experience supporting senior-level executives
• Demonstrated ability to organize, prioritize, and excel under pressure
• Exceptional verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• Strong relationship-building skills
• Proficiency in Microsoft Office (Excel, PowerPoint), Google Suite, and calendar management tools
• Comfortable navigating ambiguity
• Must be comfortable working a hybrid schedule (3 days per week in our NYC office)

Nice to have

• Experience in a fast-paced, high-growth environment
• Luxury beauty, fashion, or consumer brand experience
• Bachelor's degree

Benefits

• Competitive salary
• Bonus program
• Flexible hybrid work environment
• Inclusive culture

About the company

Sol de Janeiro is a globally recognized beauty brand launched in 2015. It is headquartered in New York and has teams in Paris, London, and Germany.