Accounts Payable Specialist

The role

The Accounts Payable Specialist performs full-cycle accounts payable functions. This includes processing, verifying, and reconciling invoices and payments for vendors across all dental practices.

What you will do

• Review, code, and enter vendor invoices into the accounting system within 72 hours of receipt.
• Ensure proper authorization and supporting documentation for all payments.
• Record weekly cash auto debit disbursements.
• Execute weekly payment runs via ACH, checks, credit cards, or virtual payments.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain organized vendor files and W-9 documentation.
• Support 1099 preparation and year-end closing procedures.
• Provide documentation to support internal and external audit requests.
• Coordinate with procurement to validate purchase orders and contract terms.
• Communicate with vendors and operations regarding payment status and billing discrepancies.

Required qualifications

• High school diploma or equivalent
• Minimum 2 years of experience in accounts payable
• Proficiency in accounting systems (e.g., NetSuite, QuickBooks, Sage Intacct, SAP)
• Proficiency in Microsoft Excel
• Understanding of basic accounting principles and GAAP
• High attention to detail, accuracy, and data integrity
• Strong organizational and communication skills
• Ability to manage multiple priorities in a deadline-driven environment
• Must be able to sit for extended periods of time
• Must be able to stand for extended periods of time
• Must be able to reach overhead as needed
• Must be able to lift and carry up to 25 pounds as needed

Nice to have

• Associate’s or Bachelor's degree in Accounting, Business, or Finance
• Experience in a healthcare or multi-entity environment
• Experience working with AP automation tools (e.g., Bill.com, MineralTree, Stampli)

Benefits

• BCBS High Deductible & PPO Medical insurance Options
• VSP Vision Coverage
• Principal PPO Dental Insurance
• Complimentary Life Insurance Policy
• Short-term & Long-Term Disability
• Pet Insurance Coverage
• 401(k) plan
• HSA / FSA Account Access
• Identity Theft Protection
• Legal Services Package
• Hospital/Accident/Critical Care Coverage
• Paid Time Off

About the company

Specialty1 Partners is a practice services organization providing non-clinical, business support services to specialty dental practices. Headquartered in Houston, TX, it has grown to become one of the largest private owners of specialty dental practices in the US.