Junior Executive Receptionist (Hedge Fund)

The role

You will support reception and conference center operations in a high-touch executive environment. This includes managing guest arrivals, coordinating meeting logistics, and providing administrative support.

What you will do

• Welcome executives, employees, visitors, and business partners
• Register guests with building security and manage visitor processes
• Serve as a point of contact for guest inquiries, directions, and special requests
• Coordinate conference room bookings and resolve scheduling conflicts
• Partner with Administrative Assistants to support meeting logistics
• Prepare meeting spaces and ensure rooms are organized and stocked
• Coordinate catering requests and support in-room hospitality services
• Ensure AV equipment and conference room technology are functioning properly
• Answer and route calls through the company main line
• Support reporting, documentation, and administrative projects

Required qualifications

• Strong customer service and hospitality mindset
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize effectively
• Professional presence and polished demeanor
• Ability to maintain composure in fast-paced environments
• Sound judgment and ability to handle confidential information
• Strong proficiency with Microsoft Office applications
• Dependable, punctual, and highly professional
• Ability to stand or move throughout reception and conference areas during the workday
• Ability to support meeting room setup and hospitality functions as needed
• Comfortable working in a highly visible, guest-facing environment

Nice to have

• Bachelor’s degree
• Minimum 3 years of professional experience in reception, hospitality, executive support, or client-facing environments

Benefits

• Career Growth
• Learning & Development
• Recognition programs
• Paid Time Off
• Bonuses for employee and client referrals
• Medical
• Dental
• Vision
• HCFSA
• DCFSA
• HSA
• Commuter Transit and Parking Pre-Tax Plans

About the company

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. They help clients enhance workplace experiences and business operations through various services.