Legal Receptionist

The role

The Receptionist will serve as the first impression by greeting visitors and answering calls. This role supports back-office operations, mail, hospitality, and general office functions.

What you will do

• Deliver service to all visitors, employees, and callers
• Greet guests, ensure NDA compliance, and log entries in the visitor registration system
• Manage facility access cards and temporary badges
• Answer and route inbound calls
• Assist with scheduling meeting rooms, ordering catering, and preparing materials
• Set up and maintain meeting rooms, reception, pantry, kitchen, and conference areas
• Monitor and replenish office and pantry supplies
• Assist with copy/print requests and ensure office equipment is functioning properly
• Sort, distribute, and track inbound/outbound mail and packages
• Train and guide a back-up on procedures and policies

Required qualifications

• High School Diploma or equivalent
• Proficiency or ability to learn multi-line phone systems, MS Office, and office equipment
• Ability to maintain a professional appearance and work assigned schedule
• Ability to stand, walk, bend, or sit for extended periods
• Ability to lift/move up to 40 lbs., including with wheeled cart assistance
• Manual dexterity to operate standard office equipment

Nice to have

• 1–3 years of reception, administrative, or concierge experience preferred

Benefits

• Career Growth
• Learning & Development
• Recognition programs
• Paid Time Off
• Bonuses for employee and client referrals
• Medical
• Dental
• Vision
• HCFSA
• DCFSA
• HSA
• Commuter Transit and Parking Pre-Tax Plans

Before you apply

• Applicants may not use AI tools or any other form of real-time assistance during interviews

About the company

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. They help clients enhance workplace experiences and business operations through various services.