Legal Records Associate (Law firm)

The role

The Legal Records Associate will organize, maintain, and retrieve legal files and documents. This role supports attorneys and staff by ensuring records are accurate, secure, and easily accessible.

What you will do

• Open, index, organize, scan, and maintain legal case files and records
• Upload documents to electronic records systems and ensure accurate filing
• Maintain secure and organized file rooms and storage areas
• Locate and retrieve records for attorneys and staff
• Prepare files for closing, off-site storage, and secure disposal
• Assist with trial binders, exhibits, and external records requests
• Handle confidential and sensitive documents with discretion
• Support scanning, filing, and document-related projects
• Provide mailroom or other office services support as needed
• Follow established records management and retention procedures

Required qualifications

• High school diploma or equivalent
• Strong organization and attention to detail
• Experience with scanning, electronic databases, and data entry
• Strong communication and customer service skills
• Ability to multitask, prioritize, and work independently
• Ability to lift and carry files and boxes up to 30 lbs.
• Ability to walk, bend, reach, and stand as needed
• Ability to perform frequent filing, scanning, and data entry

Nice to have

• College degree
• Previous legal records, law firm, records management, or document services experience

Benefits

• Career Growth
• Learning & Development
• Recognition programs
• Paid Time Off
• Bonuses for employee and client referrals
• Medical
• Dental
• Vision
• HCFSA
• DCFSA
• HSA
• Commuter Transit and Parking Pre-Tax Plans

About the company

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. They help clients enhance workplace experiences and business operations through various support services.