Project Executive

The role

You will coordinate interview scheduling, project administration and field operations support across Research Partnership and Ignite Insights. You will work closely with Project Directors, Project Managers, Field Specialists and clients to keep projects on track.

What you will do

• Set up and maintain projects in internal project management systems
• Coordinate activities across a high-volume pipeline of active and upcoming projects
• Coordinate interviews with client stakeholders and research participants, including follow-ups, cancellations and reschedules
• Coordinate availability and briefing of internal and external interviewers
• Communicate directly with senior client stakeholders and their administrative teams
• Provide regular progress reporting and highlight scheduling risks
• Coordinate client calls, project kick-offs, presentations and other meetings
• Process and reconcile project expenses within required timelines
• Track operational support activity and maintain accurate records for billing and reporting
• Set up interviews and project meetings on virtual meeting platforms

Required qualifications

• Strong organisational and scheduling skills
• Excellent written and verbal communication skills
• Strong relationship-building skills with stakeholders at different levels
• Proactive approach with a strong sense of urgency
• Excellent attention to detail and discretion with confidential information
• Strong follow-up skills and the confidence to escalate risks or delays
• Ability to work independently in a fast-paced, high-volume environment
• Proficiency with Microsoft Teams, Outlook, Microsoft Office and virtual meeting platforms

Nice to have

• Previous experience in project coordination, scheduling, operations, market research, client services or a similar role
• Experience using project management, scheduling or workflow platforms

Benefits

• Remote and hybrid work options
• Comprehensive training and development program
• Opportunities for internal advancement
• Annual salary and promotion review
• Paid vacation and personal time off
• 401(k) plan
• Medical, vision, dental and prescription insurance plans, including health savings and flexible spending accounts
• Company paid life insurance
• Short term and long term disability
• Employee Assistance Programs
• Summer day out, end of year party and regular social events

Before you apply

• The range may differ based on experience, skill set, geographic location and cost of living

About the company

Research Partnership is a pharma market research and consulting agency within Inizio Ignite, with over 250 researchers, consultants, project managers and support staff. The team is located in Europe, North America and Asia.