Legal Practice Assistant

The role

You will provide white glove support to partners and attorneys by managing complex diaries, inboxes, and travel. You will also handle client-facing paperwork, document formatting, and time and billing coordination.

What you will do

• Manage complex, multi-time-zone diaries
• Triage and draft first pass for inboxes
• Prepare meeting packs, briefing notes, agendas, and follow-up actions
• Manage end to end travel and reconciliation
• Prepare, circulate, and track engagement letters
• Write client and prospect correspondence
• Maintain accurate contact records and CRM entries
• Format, version, compare, and prepare execution copies of documents
• File documents
• Prompt and chase time capture and flag billable items, disbursements and expenses

Required qualifications

• 5+ years supporting partners, senior fee earners or C-suite executives
• Fluent English, verbal and written
• Strong proficiency with MS Office
• Strong proficiency with Aderant or similar practice management software
• Strong proficiency with PowerBI or similar data analytics dashboards
• Strong proficiency with Claude, CoPilot or similar AI tools
• Strong proficiency with Asana or similar project management tools
• Excellent organizational and project management skills
• Ability to remain poised under pressure, multitask, and prioritize effectively
• Strong team orientation and a preference for collaboration
• Experience with a practice management, billing, time-capture or document management system or evidence of learning a comparable system quickly

Nice to have

• Ideally in law or professional services

About the company

Sterlington PLLC is a full-service law firm focusing on complex corporate, litigation, executive compensation, and private wealth matters. They are remote-first with a global Legal Operations function.