Office Administrator

The role

The Office Administrator serves as the first point of contact for visitors and callers. This role provides administrative support, manages office operations, and assists with basic accounting and bookkeeping.

What you will do

• Greet visitors and notify appropriate team members.
• Answer, screen, and route incoming phone calls.
• Receive, sort, and distribute mail, packages, and deliveries.
• Maintain the reception area, conference rooms, kitchen, and shared spaces.
• Provide administrative support including data entry, scanning, copying, filing, and document preparation.
• Prepare routine correspondence, reports, spreadsheets, presentations, and forms.
• Maintain shared calendars, contact lists, directories, and office records.
• Assist with facilities administration by tracking maintenance requests and coordinating access.
• Support new-hire and employee administrative needs.
• Assist with company meetings, employee events, trainings, and travel arrangements.

Required qualifications

• High school diploma or GED
• Professional, customer-focused approach with strong phone etiquette
• Clear verbal and written communication skills
• Strong organization, administrative, and recordkeeping skills
• Ability to maintain confidentiality and use discretion
• Reliable, punctual, and consistent
• Problem-solving skills and sound judgment
• Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams
• Proficiency with basic office equipment such as a multi-line phone system, copier/scanner, and postage or shipping tools

Nice to have

• Additional coursework or training in office administration, accounting, bookkeeping, customer service, or business
• One or more years of office administration, receptionist, front desk, customer service, or related administrative experience
• Experience in a professional office setting
• Accounting or bookkeeping experience, particularly with accounts payable, accounts receivable, invoice processing, transaction entry, reconciliations, expense documentation, payroll support, or relate

About the company

Allied Technical Services is a full-service contractor providing pump rental, mechanical, underwater, and technical solutions to municipalities and industrial customers.