Business Office Manager

The role

The Business Office Manager provides executive, administrative, and operational support across the organization. This role involves coordinating board activities, maintaining records, and supporting senior leadership.

What you will do

• Coordinate Board and Committee meetings, including agendas, packets, and logistics
• Draft, proofread, and maintain meeting minutes, correspondence, and reports
• Provide executive and administrative support to senior leadership, Board members, and staff
• Maintain calendars and schedule meetings using Outlook and Microsoft Teams
• Serve as Records Custodian for Board, staff, contract, and administrative records
• Coordinate signatures, executed agreements, contracts, and public records requests
• Manage DocuSign processes and record routing, retention, and filing
• Support reception and daily office operations including mail, supplies, and facility access
• Protect confidential and sensitive information

Required qualifications

• Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information
• Strong professional writing, proofreading, editing, and document-preparation skills
• Excellent organization, accuracy, judgment, and attention to detail
• Ability to prioritize multiple assignments and meet deadlines with minimal supervision
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and electronic recordkeeping
• Valid Notary Public commission or the ability to obtain one within 90 days of hire

Nice to have

• At least two years of experience in office management, executive support, administrative support, business office administration, or a closely related area
• Experience in a nonprofit, public-sector, government, human services, behavioral health, or board-governed environment
• Bachelor’s degree in business administration, office administration, public administration, nonprofit administration, human services administration, or a related field

About the company

The Mental Health Recovery Board of Clark, Greene, & Madison Counties (MHRB) supports mental health and recovery services that strengthen individuals, families, and communities throughout the region.