Executive Assistant

The role

The Executive Assistant provides high-level administrative and operational support to Enterprise Services and Communications Executives. This person manages calendars, coordinates meetings, and handles expense reports and communications.

What you will do

• Manage the executive's calendar, scheduling meetings, conferences, and travel arrangements
• Plan and coordinate meetings, including preparing agendas and distributing materials
• Prepare and process expense reports in Coupa
• Draft and prepare correspondence, reports, and presentations
• Maintain accurate and up-to-date databases and tracking systems

Required qualifications

• Ability to handle highly confidential information
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and competing priorities
• Ability to thrive in dynamic environments requiring high flexibility and rapid pivotability
• Ability to manage changing priorities and extend working hours when project demands call for it
• Ability to build strong working relationships across diverse teams
• Fluent across Apple hardware ecosystems (macOS, iOS)
• Advanced workflows within Google Workspace (Docs, Sheets, Slides, Drive, Gmail)
• Highly proficient with Google Suite applications, MAC, and iPhone

Nice to have

• Undergraduate degree in a relevant discipline (Business Administration, Legal Studies, or Data Operations)
• Demonstrated enthusiasm for advancing within administrative support roles, particularly those focused on marketing

Benefits

• Medical, dental, and vision coverage starting first day
• Free One Medical membership
• Confidential mental health support via EAP/Talkspace
• 403(b) retirement plan with a 3% employer match
• Up to $2,400/year in employer HSA contributions
• Employer-paid life/disability insurance
• Public Service Loan Forgiveness (PSLF) eligibility
• Generous paid time off
• Paid holidays
• Paid parental leave
• $50/month cellphone stipend ($600/year)
• Pre-tax commuter benefits

Before you apply

• Success Academy Charter Schools does not offer employment-based immigration sponsorship

About the company

Success Academy is a large, fast-growing, and high-performing network of public charter schools. They work to ensure children have access to a fun, rigorous, whole-child education.