Executive Search Associate (Temp-to-Perm)

The role

The Executive Search Associate serves as the documentation and knowledge-capture engine for executive searches. This person will take notes during meetings and turn research and interview feedback into polished documents like candidate profiles and briefing packets.

What you will do

• Capture key search conversations by attending intake and update meetings to take notes and send summaries
• Build core search documentation including kickoff summaries, search briefs, role scorecards, and competency maps
• Produce candidate materials such as clean candidate profiles and bios
• Maintain market and target lists
• Assemble briefing packets for hiring managers, panelists, and candidates
• Synthesize interview feedback into structured debrief write-ups
• Generate offer documentation and keep search records accurate in Greenhouse
• Compile the weekly pipeline report
• Keep a complete, well-organized close-out file for every search
• Ask clarifying questions and flag gaps during key meetings

Required qualifications

• 2–4+ years in executive search, high-touch recruiting, or a similar client-facing research and documentation role
• Strong writing skills
• Proficiency in Google Workspace / Docs
• Meticulous attention to detail
• Excellent listening and note-capture
• Discretion with confidential information
• Comfort in a fast-paced environment with multiple concurrent searches and shifting priorities
• Able to work cross-functionally with senior stakeholders
• Bachelor's degree, or an equivalent combination of education and experience

Nice to have

• Experience at an executive search firm
• Familiarity with an ATS or recruiting tech stack (Greenhouse, Gem, BrightHire, or similar)
• Prior executive search firm or in-house executive-search support
• Hands-on experience with Greenhouse, Gem, and BrightHire

Benefits

• Medical, dental, and vision coverage starting first day
• Free One Medical membership
• Confidential mental health support via EAP/Talkspace
• 403(b) retirement plan with a 3% employer match
• Up to $2,400/year in employer HSA contributions
• Employer-paid life/disability insurance
• Public Service Loan Forgiveness (PSLF) eligibility
• Generous paid time off
• Paid holidays
• Paid parental leave
• $50/month cellphone stipend ($600/year)
• Pre-tax commuter benefits

Before you apply

• Success Academy Charter Schools does not offer employment-based immigration sponsorship

About the company

Success Academy Charter Schools is a large, fast-growing, and high-performing network of public charter schools. They work to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status.