Administrative Coordinator I

The role

The Administrative Coordinator I will perform a full range of administrative responsibilities for assigned projects. This includes data entry, document maintenance, report preparation, and supporting Project Managers.

What you will do

• Perform data entry, maintain project documents, and prepare reports for management
• Assist in the production of proposals, contracts, correspondence, and other documentation
• Prepare transmittals and drawings for delivery via messenger, FedEx/USPS
• Coordinate and maintain appointment calendars for external and internal meetings
• Take and distribute minutes of meetings and arrange for catering
• Make travel arrangements and coordinate itineraries
• Act as backup for other administrative team members
• File and maintain files in accordance with company filing procedures
• Process and track Submittals and Requests for Information (RFIs)
• Input RFIs and Submittals into the tracking database and distribute them to the internal project team

Required qualifications

• High School Diploma or equivalent work experience
• 2-5 years of experience as an administrative professional
• Proficient in Microsoft Office Suite including Outlook, Word, PowerPoint, and Adobe Acrobat & Reader
• Strong proficiency with excel required

Nice to have

• Associate/ Bachelor’s degree
• Knowledge of Newforma, Procore, or eBuilder
• Salesforce experience
• Prior experience in the A/E/C industry

Benefits

• Medical, dental, vision, life insurance and supplemental benefit plans
• 401(k) plan with a generous employer matching program
• Training and professional development courses
• Professional development incentive bonuses
• Dynamic Employee Resource Groups
• Competitive Paid Time Off (PTO) policy
• Transit/parking employer stipend
• 1/2 day work from home Fridays all year long

About the company

Syska Hennessy Group integrates the best minds and technology to help clients create exceptional environments.