Founder's Associate - Warsaw, PL

The role

You will be the operational anchor and second brain for the Founder and Executive Chair. The role covers calendar and inbox ownership, complex international travel planning, relationship stewardship, and support for the podcast Where Innovation Happens.

What you will do

• Take end-to-end ownership of the founder's calendar and inbox, triaging and drafting routine responses.
• Recommend what to accept, decline, delegate, shorten, combine, move or cancel.
• Plan complex, multi-country travel end to end and redesign plans when circumstances change.
• Maintain a system for commitments, decisions, priorities and follow-ups.
• Prepare concise briefings, research unfamiliar topics and bring recommendations.
• Help the founder stay connected to senior colleagues, entrepreneurs, government leaders and partners.
• Support the podcast with guest research, scheduling, publishing, subtitles, descriptions, clips and social promotion.
• Track basic podcast performance.
• Use AI to build institutional memory, automate routine work and redesign inefficient processes.

Required qualifications

• Exceptional attention to detail, especially for dates, time zones, addresses, documents, reservations and follow-ups.
• Outstanding intelligence, learning speed, judgment and common sense.
• Ownership, integrity, discretion and calm resourcefulness.
• Comfort with direct feedback, high autonomy and evidence-based pushback.
• Polished written and spoken English.
• Confidence communicating with everyone from junior colleagues to heads of government.
• An analytical, curious mind and genuine interest in AI and technology.
• Existing authorization to work in Poland and the ability to work primarily from CIC Warsaw.

Nice to have

• Experience with international travel.
• Executive support experience.
• Cross-cultural work experience.
• Podcast or digital media experience.
• Another widely spoken language.
• Strong visual or editorial taste.

Benefits

• Private medical care (family or individual plan).
• Access to the MyBenefit platform.
• City transportation card (ZTM).
• Apple laptop and mobile phone as working tools.
• Budget for training.
• Access to coworking for a close family member.
• Participation in Employee Capital Plans (PPK).

Before you apply

• Existing authorization to work in Poland is required.
• Applications must be submitted in English.
• The process includes practical exercises in professional writing, travel planning, inbox judgment, research and critical thinking.

About the company

CIC builds and connects innovation communities worldwide, founded in 1999 in Cambridge, MA. CIC Warsaw opened in 2020 next to Warsaw Central station, within Varso Place.