Project Operations Coordinator, CIC Catalyst - Tokyo, JP

Tokyo, JP. Posted 23 months ago

The role

You will support the CIC Catalyst team with accounting, administrative and HR tasks. The role covers payables and receivables, financial records, budget tracking for programs, and public bidding and contract paperwork.

What you will do

Process vendor invoices and expense reports, manage corporate card use, issue invoices and follow up on payments
Maintain accurate financial records and file supporting documents
Track budget vs. actuals and monitor revenue and costs with program managers
Support accounting for publicly funded projects, including budget execution records and financial reports
Oversee public bidding and official application processes, including bid qualifications and contract administration
Use AI tools such as Gemini and Claude to build templates and document workflows for recurring admin work
Provide general administrative support, such as managing office supplies
Work with CIC finance and HR on financial reporting, project setup, working hours entry, and onboarding and offboarding
Communicate with government clients, vendors and partners about contracts, invoices and official documents

Required qualifications

1-2 years of professional experience in accounting, administration, or a similar field
A bachelor's degree or equivalent experience
Strong organizational and time management skills
Proficiency in office software such as Microsoft Office and Google Workspace, especially Google Sheets
Fluency in Japanese
Basic or intermediate English proficiency
Strong initiative and readiness to learn in a fast-paced environment

Nice to have

Practical experience with invoice processing, expense reimbursement or payments

Benefits

Competitive entry-level salary
Opportunities for growth
Commuting/transportation allowance
Monthly massage session
Professional development budget tailored to your learning needs

Before you apply

Submit an English CV to apply

About the company

CIC Catalyst is the strategic advisory and programming arm of CIC. It designs and runs innovation hubs and ecosystem programs for governments, corporations and universities.