Events Operations Coordinator

The role

You will run swag and event kit operations, including inventory, fulfillment, and shipping. You will also support on-site events and provide light office and administrative support in the Dallas office.

What you will do

• Own swag and event kit operations, including inventory tracking, audits, fulfillment and restocking
• Manage shipping and logistics for events and internal requests
• Support on-site event setup, teardown, vendor coordination and logistics
• Collaborate with Events, People Ops, Affiliate, Marketing, Communications and Operations
• Maintain SOPs, trackers, dashboards and reporting
• Provide office and administrative support, including supplies, deliveries, visitors and Freshdesk backup
• Assist with storage planning and organization for the Dallas office
• Serve as backup to the Office Administrator during breaks and absences
• Support the Chapter and Education programs with materials, swag and shipping

Required qualifications

• 2+ years of experience in event coordination, logistics, operations or administrative support
• Strong organizational skills and a detail-oriented, follow-through mindset
• Proficiency with Google Workspace, ClickUp and spreadsheets
• Excellent communication and collaboration skills across departments
• Adaptability when priorities shift
• Discretion and professionalism with sensitive information
• Bachelor's degree or equivalent experience in Business Administration, Operations, Hospitality or related fields
• Strong organizational and project management skills
• Ability to work independently when needed
• Excellent verbal and written communication
• Ability to lift and move event supplies and equipment

Nice to have

• Experience with shipping logistics, inventory tracking and travel coordination
• Familiarity with vendor management, budgeting or office operations

Before you apply

• You must be available for in-person or virtual meetings Monday through Friday, 9:00 am to 5:00 pm CST
• Work hours and days change when attending events

About the company

HighLevel is a cloud-based, all-in-one white-label marketing and sales platform serving over 2 million businesses. The company has over 1,500 team members across 15+ countries and works in a global, remote-first environment.