Office Assistant

The role

You will run front desk and daily office operations at Filevine's Chicago office. The role covers reception, mail, office lunches, supplies, cleanliness, and new-hire setup. You will report to the Sr Director of People.

What you will do

• Manage front desk operations, greet and check in guests, clients, and interview candidates
• Receive, sort, distribute, and prepare outgoing mail and packages for all departments
• Coordinate and manage office lunches, including setup, cleanup, and breakdown
• Create, issue, manage, and deactivate employee building access badges
• Serve as primary contact for building management and follow up on maintenance requests
• Monitor and restock kitchen and breakroom supplies
• Manage ordering and inventory of office snacks, supplies, and necessities
• Maintain cleanliness and organization of the office, including light cleaning of communal spaces
• Prepare for new-hire orientation, including meeting rooms, computers, and materials
• Coordinate with IT on new-hire seating, desk assignments, and workstation preparation

Required qualifications

• Strong organizational, time-management, communication, and problem-solving skills
• Professional, welcoming, customer-service-oriented approach
• Ability to work independently and take initiative in a fast-paced environment
• High school diploma or equivalent
• Must be available to work onsite in Chicago Monday, Wednesday, and Friday
• Ability to lift up to 25 lbs

Nice to have

• 1-2 years of experience in office administration, front desk operations, hospitality, or a related field
• Proficiency in Microsoft Office and Google Workspace

Benefits

• Medical, dental, and vision insurance (full-time employees)
• Competitive and fair pay
• $75 monthly enhanced commuter benefit
• Maternity and paternity leave (full-time employees)
• Short and long-term disability
• Paid time off policy
• Comprehensive benefits package
• Opportunity to learn from a dedicated leadership team
• Centrally located open office building in Chicago
• Company swag

Before you apply

• Must be able to work onsite in the Chicago office Monday, Wednesday, and Friday

About the company

Filevine is a Legal AI company delivering Legal Operating Intelligence through its LOIS platform. The company has earned AI awards and recognition from Deloitte and Inc. as one of the fastest-growing technology companies in the country.