Executive Assistant to the CEO

The role

You will support the CEO directly and drive execution of strategic priorities set by the CEO. You will also manage calendar, travel, board meeting coordination, and a range of cross-department projects and analyses.

What you will do

• Coordinate the logistics of the Office of the CEO, including calendar management, travel arrangements, hosting onsite visitors and inbox management
• Assist in coordinating quarterly and ad hoc board meetings
• Take on delegated project management work and coordinate with departments on behalf of the Office of the CEO
• Lead the rollout of company-wide communications from the CEO
• Learn the Filevine Legal OS and use it to manage daily workflows and communications
• Support ongoing analysis of key business metrics
• Interface with customers and prospects
• Act as a thought partner to the CEO by sharing key observations and giving feedback
• Champion employee well-being and lead recognition efforts
• Manage budget deployment for the administration department

Required qualifications

• 3+ years in a business or executive management role, with a record of coordinating projects and communication across multiple departments
• Excellent written and verbal communication, including clear project reporting
• Experience with data analysis and budget management
• A proactive, solutions-oriented mindset
• Versatile and resilient, with a growth mindset when receiving direct feedback
• Ability to work fully in office at Salt Lake City headquarters, Monday–Friday, 8:00 AM–6:30 PM MST, often with extended hours
• Flexible availability, including weekends and holidays

Benefits

• A dynamic, rapidly growing company
• Medical, Dental, & Vision Insurance (full-time employees)
• Competitive & Fair Pay
• Maternity & paternity leave (full-time employees)
• Short & long-term disability
• Opportunity to learn from a dedicated leadership team
• Top-of-the-line company swag

Before you apply

• Fully onsite role at the Salt Lake City headquarters

About the company

Filevine is a Legal AI company delivering Legal Operating Intelligence through its LOIS system. It has earned AI awards and recognition from Deloitte and Inc. as one of the fastest-growing technology companies in the country.