Event Operations Coordinator

The role

You will run the pre-event work for Filevine's field events. This means building attendee lists, driving RSVPs, handling registration and logistics, and managing vendors before the doors open.

What you will do

• Build targeted invite lists with customers, in-pipe prospects and net-new leads for each event
• Drive RSVPs and ticket confirmations through email cadences and direct outreach (phone, LinkedIn, etc.)
• Maintain minimum registration and attendance rates
• Manage registration lists and attendee records before each event
• Ensure attendee travel is booked and act as liaison with the travel agency
• Build event websites where applicable, create Cvent registration pages, and set up Salesforce campaigns
• Create UTMs, web links and landing pages
• Manage day-to-day vendor communication, track deliverables and process vendor invoices
• Draft and deploy attendee communications such as Know Before You Go, event updates and post-event surveys
• Execute post-event email cadences and log attendee and survey data in Salesforce

Required qualifications

• Highly organized with strong attention to detail
• Proven ability to run multi-touch outreach campaigns that drive real response rates
• Experience with Cvent and Salesforce
• Marketing operations fundamentals (UTMs, landing pages, campaign tracking)
• Comfortable managing vendor relationships and holding partners to timelines
• Strong written and oral communication
• Self-directed and proactive
• Able to manage multiple events at once in a fast-paced environment

Nice to have

• Prior experience in event coordination, marketing operations or inside sales outreach

Benefits

• Medical, dental and vision insurance (full-time employees)
• Competitive and fair pay
• Maternity and paternity leave (full-time employees)
• Short and long-term disability
• Opportunity to learn from a dedicated leadership team
• Top-of-the-line company swag

Before you apply

• Filevine says communication about this role will only come from email addresses ending in filevine.com; other addresses are not affiliated with Filevine

About the company

Filevine is a Legal AI company that offers Legal Operating Intelligence on one unified platform, powered by LOIS. The posting says it has earned AI awards and recognition from Deloitte and Inc. as one of the fastest-growing technology companies in the country.