Executive Assistant

The role

The Executive Assistant supports the new Chief People Officer and other Executives with scheduling, confidential HR matters and executive communications. The role also manages day-to-day operations of the Santa Monica office, including vendors, facilities and local culture events.

What you will do

• Manage complex calendar scheduling, travel logistics, and day-to-day priorities for the Chief People Officer and other Executives
• Handle sensitive, confidential HR, personnel, and organizational planning data with complete discretion
• Screen, prioritize, and manage incoming executive correspondence
• Draft, edit, and proof executive communications, presentation decks, and strategic materials
• Support Board of Directors and Compensation Committee meetings, including materials, minutes and action items
• Facilitate communication between the CPO, other Executives, People/Talent teams and key stakeholders
• Oversee day-to-day operations of the Santa Monica office space
• Act as primary on-site contact for employees, visiting executives, property management, vendors and guests
• Manage vendor relationships, facilities logistics, access badges, supplies, catering and mail
• Plan and execute local culture initiatives, team-building, holiday events and meeting logistics

Required qualifications

• 8+ years of experience supporting C-Suite executives
• Proven experience managing physical office space operations and facilities logistics
• Background in a fast-paced, growth-stage, or public company environment
• Deep experience handling sensitive and confidential HR/personnel information with absolute discretion
• Exceptional written and verbal communication skills with high attention to detail
• Kind, warm, positive, and proactive demeanor with a strong customer-service mindset
• High adaptability to changing priorities in a dynamic, hybrid work setup
• Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Slack, and modern workplace tools
• Ability to be on-site at the Santa Monica office on a hybrid/regular schedule as required by office operations, CPO, and other Executives presence

Nice to have

• Direct experience supporting a CPO, CHRO, or CEO

About the company

Lyra Health is a provider of evidence-based mental health care, serving more than 20 million people globally in partnership with employers. Its Lyra Empower platform combines care and technology solutions.