Executive Assistant, Office of the CEO

The role

You will provide executive support to the CEO, managing schedules, travel, and meeting preparation. You will also help build and shape the structure and operating practices of the Office of the CEO.

What you will do

• Manage calendar, travel, and logistics support for the CEO at high complexity and pace.
• Find patterns and inefficiencies in calendar structure, pre-reads, and meeting follow-through, and propose improvements.
• Anticipate needs and resolve issues before they arise.
• Track action items, deadlines, and commitments to ensure follow-through.
• Temporarily cover as point person during time-zone shifts or travel when needed.
• Partner with the other executive assistants supporting the CEO.
• Help shape the Office of the CEO's structure and operating practices.
• Communicate clearly and explain decisions to the Senior EA or the CEO.
• Assist with special projects and cross-functional initiatives.
• Handle highly sensitive and confidential information with discretion.

Required qualifications

• 5+ years supporting C-suite executives, including hands-on experience inside an established Office-of-CEO structure.
• Excellent organizational and communication skills.
• Bachelor's degree or equivalent professional experience.
• Solid understanding of complex, high-volume calendar and travel logistics.
• Ability to context-switch and reprioritize quickly in an ambiguous environment, with mature judgment.
• Solid problem-solving skills for scheduling, logistics, and workflow design.
• Motivated by impact rather than visibility or ownership of the primary executive relationship.
• Experience at a larger-scale company.
• Comfortable with occasional travel.
• Open-minded and collaborative team player.
• Passion for self-driving technologies and solving hard problems.

Nice to have

• Ability to use AI-powered tools (e.g., Gemini, Claude) to automate executive-support tasks.
• Familiarity with the autonomous driving or advanced technology space.
• Prior experience helping build or shape an Office-of-CEO structure.
• Exposure to travel risk or security planning for senior executives.

Benefits

• Competitive compensation and equity awards.
• Medical, Dental, and Vision coverage.
• Paid parental, medical, and family care leave.
• Generous PTO policy.
• 401(k) or RRSP retirement savings options.
• Health savings account contribution options.
• Daily drinks, snacks, and catered meals when in office.
• Regular team building activities and social events, on-site, off-site, and virtual.
• Additional benefits tailored to specific country locations.

Before you apply

• Waabi is an equal opportunity employer; accommodations are available for the application and interview process on request.

About the company

Waabi, founded by Raquel Urtasun, is a Physical AI company building technology for commercial autonomous trucks and robotaxis. It has offices in Toronto, San Francisco, Dallas, and Pittsburgh.